Start this process immediately upon acceptance for publication. Submission *MUST* be completed within three months of your manuscript being published.
Submission Method A: The journal deposits final published articles in PubMed Central without author involvement.
- Check the PubMed Central list of journals to see if the journal submits on your behalf. If the journal is on the list you do not need to initiate submission. Once the process is completed, the PI will receive a PMCID number by email.
- If a journal is not on the PMC journal list, check the journal's web site for their NIH policy statement. If the journal says they will deposit on your behalf even though they are not on the PMC list, you do not need to initiate the submission process. However, you may need to approve the submission process (see Submission Method D).
Submission Method B: You ask the publisher to submit the manuscript for you, generally for a fee.
- If the journal is not on the automatic submission list and you want the journal to deposit on your behalf and you are willing to *PAY* for this, check to see if your journal is published by one of these publishers.
- Contact the publisher to arrange the submission.
Submission Method C: If none of the above applies, you will need to submit the manuscript.
With this method there are three tasks to be completed. Task one can be completed by someone other than the author. Tasks two and three must be completed by the author.
Task One: Deposit manuscript files and link to NIH funding.
- Determine which version of the paper you need to submit. Most journals require that you deposit the final peer-reviewed manuscript. This is the paper that was accepted for publication, not the final published article.
- Upload a copy of the accepted final peer-reviewed manuscript and associated files into NIHMS using My NCBI, My Bibliography.
- Information you will need for submissions:
- Principal investigator name and email address
- Title of the journal
- Title of the manuscript
- Grant number(s)
- Confirmation (copy of signed publisher/author agreement) that you have copyright clearance to comply with the NIH Public Access Policy
- Manuscript file(s) (Word, Excel, PowerPoint, TIFF, GIF, JPEG, PDF, etc.)
- Embargo period (how long after publication can the article be made available in PMC per publisher. This information can be found on the journal's website.
Task Two: Authorize the NIH manuscript
- The author will receive an email requesting authorization for NIH to process the manuscript.
Task Three: Approve the PMC-formatted manuscript for public display.
- The author will receive an email requesting approval of the PMC-formatted manuscript. Any changes or corrections can be made at this time.
Following Completion of Task Three:
- The NIHMS will email the author and all the PIs the citation with the PMCID once it is assigned.
- PMC will automatically make the paper publicly available after the designated delay period has expired.
Submission Method D: The publisher deposits the manuscript files, but provides contact information for the corresponding author to authorize and approve the submission process.
- Though a publisher may make the initial deposit of files under Method D, NIH awardees are responsible for ensuring that manuscripts are submitted to the NIHMS upon acceptance for publication and that all NIHMS tasks are complete within three months of publication.
- The NIHMS will notify the author when the manuscript files are received from the publisher. At that point, the author must complete all of the tasks outlined for Method C, except for the file deposit part of Task One above.