Electronic Theses and Dissertations

General Formatting

Following these formatting guidelines while preparing your ETD will ensure that you have an easily readable, professional-looking work. In addition, these requirements will enable you to print copies for yourself, your advisor, or family members, if you so choose.

Order and Content

1. Front Matter

a. Title page

b. Abstract

c. Preface, including acknowledgments

d. Table of Contents, with titles and page references

e. List of Tables, with titles and page references

f.  List of Figures, titles and page references

g. List of Plates, with titles and page references

2. Text

a. Introduction

b. Main body, with the larger divisions and more important minor division indicated by suitable, consistent headings

3. References

a. Appendices

b. Bibliography 

4. Curriculum Vitae 

Spacing and Type

  • The body of the text and abstract must be double-spaced except for footnotes or long quotations. 
  • Fonts such as Times Roman, Bookman, New Century Schoolbook, Garamond, Palatine, and Courier are acceptable and commonly found on most computers. 
  • The same type must be used throughout the body of the text. 
  • The font size must be 10 point or larger and footnotes must be two sizes smaller than the text but no smaller than eight (8) points. 
  • Chapter, section, or other headings should be of a consistent font and size throughout the ETD, as should labels for illustrations, charts, and figures.

Margins

  • The ETD must have a margin of 1½ inches on the left side of the page.
  • The other three (3) sides of the page, top, right side and bottom, must have a one (1) inch margin.
  • This requirement applies to all portions of text (including footnotes/endnotes), as well as to pages containing charts, graphs, tables, photographs, etc. and appendices.
  • When landscaping page orientation for a chart or table, etc. the binding side must maintain the 1½ inch margin. For landscape, that would be at the top of the page.

Pagination

  • Each page in the manuscript, including all blank pages must be assigned a number.
  • You must print on each blank page "Intended to be blank."
  • Each page must be numbered within the margin. All numbers must be centered at the bottom of the page.
  • For the front matter, (abstract, acknowledgments, etc.) use small Roman numerals (ii, iii, iv, etc.). The numbering begins with ii, the title page counts as i, but the number does not appear.
  • For the remainder of the ETD, including text, illustrations, appendices, and bibliography, use Arabic numerals (1, 2, 3, etc.). The numbering begins with one (1) and runs consecutively to the end of the manuscript. Do not use suffixes to the Arabic numerals, such as 12a.
  • If the description of an illustration or table is too long to be placed on the same page, it should be placed on the previous page and numbered accordingly.
  • Pages containing charts, graphs, tables, or photographs must be numbered consecutively with the text.

Title Page

Words chosen for the title should be carefully selected to represent the subject content as accurately as possible. They are frequently used as keywords when the subject is being searched. Appropriate substitutes for Greek letters, symbols, formulas, superscripts, and subscripts must be used, as these may not be included in the title of the dissertation/thesis.

The entire title page must be centered within the left and right margins. The title itself must be written in all capital letters, single or double-spaced. The page should adhere to the format on the sample provided (link on the bottom of this page).

Title: Approximately 1 ½ inches from top of page

Author: Drop down approx. 1 inch below the title and type the word “by”. On the next line below “by” (single spaced) type your name, see example

Statement: If writing a dissertation, write the following in two lines as shown here, single spaced, approximately 1 ½ inches below your name:

“A dissertation submitted to Johns Hopkins University in conformity with the requirements for the degree of Doctor of Philosophy”

If writing a masters, write the following in two lines as shown here, single spaced, approximately 1 ½ inches below your name:

“A thesis submitted to Johns Hopkins University in conformity with the requirements for the degree of Master of …. (ie Fine Arts, Science etc.)

Location of JHU: Approximately ½ inch below the statement, type the following: Baltimore, Maryland

Submission date: on the next line below the location (single spaced) enter the month and year you submit your thesis to the ETD Submission Tool.

Notice of Copyright: If you choose to type the notice of copyright it will be approximately 1 to 2 inches from the bottom of the page, it will include the copyright symbol, the year you completed the thesis and your name on the first line. The second line (single spaced) will have the statement “All Rights Reserved, see example

Abstract

Each dissertation or thesis must contain an abstract immediately following the title page. It should present a succinct account of the work. The abstract should contain

  1. a statement of the problem or theory
  2. procedure or methods
  3. results 
  4. conclusions

The abstract must be double-spaced and should not be more than 350 words. The abstract must provide the name of the readers/advisors at the bottom and conform to all requirements for the printing of the dissertation. All abstracts must be in English, even if permission has been granted for a dissertation to be written in a language other than English.

Footnotes & Endnotes

The arrangement of footnotes or endnotes should conform to the established practice in a given field. Students may ascertain what this practice is from the department or use a standard manual of style such as A Manual for Writers of Term Papers, Theses, and Dissertations, or the MLA Style Manual. Footnotes must be produced in a font size two point sizes smaller than the text.

Acknowledgments and Curriculum Vitae

If the student desires to make acknowledgments, these should be printed on a separate page. The final page of the dissertation should contain a brief biographical sketch. This "scholarly life" or "curriculum vitae" should record the date and location of the author's birth and the salient facts of his or her academic training and experience in teaching and research.

Multivolume ETDs

If you decide to make a print copy of your ETD, a dissertation or thesis which exceeds two (2) inches in thickness must be bound in two parts. Each part must contain a title page which designates the part number, (Pt. I, Pt. II.) The page numbering must follow consecutively from one part to another. The title page of Part II counts as a page but the number does not appear.

Each of the volumes should be saved as separate PDF/A files. The first volume should be uploaded as the "Primary Manuscript" and subsequent volumes as "Supplemental Files". 

Sample Title Page

This is how your title page should look.