The Sheridan Libraries

Toolbox and How To for LibGuides

This guide contains reusable content and tips for working in LibGuides 2.0.

Using Handouts

Handouts in this toolkit should be those that are applicable to a wide or general audience.  All handouts should be added as documents to the box in the appropriate subpage on this guide using the Add Document feature.  Most documents should be uploaded as PDFs unless there is a need for students to have editable Word files (such as a worksheet).  There are multiple ways to incorporate handouts into your LibGuides.

  1. Documents as links:  These documents can be reused on your guides as links - when users click the links, the document will open in a new page.
  2. Embedded Documents as Images:  Documents can be embedded into your LibGuide so that they can be easily seen on the page.  They can still be downloaded by the user.
  3. iframes: Documents can be embedded into your LibGuide so they can be easily seen on the page.  They are easiest to download and print for users.  They are also useful when documents are too large or wide to fit within the LibGuides column, because the iframe allows for easy scrolling.

All "heavy hitter" documents can be uploaded here, and be available in all three formats for you to reuse.

  1. Select Add/Reorder
  2. Select Document/File
  3. Create New Document or Reuse Existing Document
    1. Create New Document
      1. Enter title and description; choose description display.
      2. Click "Select file" and navigate to the file on your computer
      3. Click "Save"
    2. Reuse Existing Document
      1. Start typing the name of the file to find a document that has already been uploaded.
      2. Save.

Documents uploaded like this will appear as links on the guide.  When clicked, PDF documents will open in a new page in the viewers browser.  All other document types, Word docs, PPTs, etc., will not open in a new page for viewing, but instead, the user will be prompted to download the document.  Use PDFs whenever possible for convenience to your user.

  1. Save document as image (jpg or png)
  2. Add/Reorder
  3. Rich text/HTML
  4. Click the image icon in the editing window
  5. Search for an image already uploaded, or click "Browse Server" to upload a new image
  6. Upload image (if needed)
  7. Change size of image (max width is 800)
  8. Consider linking the image to the pdf document for easy downloading.

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  1. Upload document into the toolbox.  (Use the box: "Links to documents").  Follow the directions for "Documents as Links"
  2. Create a new box for the handout.
  3. Add a media/widget to the box and insert this embed code:
    <iframe src="YOUR URL GOES HERE" scrolling="yes" width="800" height="800" frameborder="0" align="middle">
    <p>Your browser does not support iframes</p>
    </iframe>
  4. Add the URL for the uploaded document, replacing the text "YOUR URL GOES HERE".
  5. You can change the width and height to fit the column, or your document. (Max width =800)
  6. You can remove or change the tags for frame border and align if you wish.

Note: iframe documents will not display in edit mode.  Use the preview button to confirm that the document displays as you want it to.

  • Last Updated: Mar 14, 2024 9:48 AM
  • URL: https://guides.library.jhu.edu/toolbox
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