Esri Software Access

Information and links to Esri software and data for the JHU community

JHU affiliates have access to the JHU ArcGIS Online organization as long as they have an active JHED ID and password. JHU Data Services does not control when the university will de-activate JHEDs for graduating students or departing staff and faculty. Once your JHED account becomes inactive, you will:

  • no longer have edit access to any of your content (data, web maps and web apps) in the JHU ArcGIS Online organization;
  • no longer be authorized to use ArcGIS Pro, ArcGIS Desktop and other Esri desktop software; 
  • no longer have access to Esri Academy's "maintenance required" training materials. 

Our Policy

We do not delete items from the JHU ArcGIS Online organization; after your account is de-activated, your content (data, web maps and web apps) will remain indefinitely online. The visibility of your content will depend on the share settings that you set -- for example, if you set your content to be shared to the organization, other organization members will be able to access and create copies of your content. If your content is openly shared, it will be publicly visible, and anyone with an ArcGIS Online account will be able to make copies of it. Once your JHED ID is inactive, you will not be able to modify the share settings, edit, delete or transfer ownership of your content, so plan accordingly. 

If you are working on ongoing projects or collaborations with other JHU students, faculty, and/or staff, one option is to 'hand off' and transfer ownership of your content to their account. This allows another JHU affiliate to own and maintain the content. 

 To do this, identify the person who will be receiving your content. Make sure they:

You can then select the items in your contents and change the owner to the other account. See documentation here for details.

Create a Non-JHU ArcGIS Online Account

If you wish to retain access to your content, transfer your content to an ArcGIS Online account that sits outside of the JHU ArcGIS Online organization. You can either:

Set up a free public ArcGIS Online account These accounts are for personal, non-commercial use and can be used to create, store, manage and share a limited amount of ArcGIS Online content.
Purchase an individual ArcGIS Online subscription A subscription includes access to ArcGIS Pro and ArcGIS Desktop, an ArcGIS Online Creator user account, 100 credits for data storage, premium data access and geoprocessing, and access to the Esri Academy. These are meant for personal, non-commercial use. 
Transfer content to an ArcGIS Online account associated with another organization If you are moving to a new school or job, see if your new institution has an ArcGIS Online organization, and request an account. 


Copy Content with the ArcGIS Online Assistant

After you set up a non-JHU ArcGIS Online account, you can use the ArcGIS Online Assistant tool to copy certain content over to your new account. If you are leaving Johns Hopkins University and want to transfer your content to either a personal account or another ArcGIS Online organization, ArcGIS Online Assistant can help you do so.

However, it's important to note that:

  • not all types of content can be copied over using this tool.
  • ArcGIS Online Assistant copies content to another account. If you want to remove content or limit access to content from your JHU account, after you copy the files over to a new account, you will need to log back into your JHU account to delete or change the share settings on your content. 
  • ArcGIS Online Assistant is a free and unsupported tool. This means it is not directly supported by Esri Support Services. 

Check out The ArcGIS Assistant User Guide to get started transferring content:

Using the ArcGIS API for Python

The ArcGIS API for Python can be used to manage your content in ArcGIS Online. The clone_items method can be used to copy items to another user in the same organization, or to another account outside of JHU's ArcGIS Online organization. Unlike the ArcGIS Online Assistant, this workflow will allow you to copy web applications like StoryMaps and Dashboards, provided you have a basic understanding of python. 

Peter Knoop from the University of Michigan has detailed the process of cloning a StoryMap in this blog post. His ArcGIS Notebook containing this script can be downloaded here